- Considering the growing number of the Togolese population living in the United States of America without association bringing them together to fraternize each other and help each other and look into their future and that of their country of origin, Togo.
- Considering that to face the multiple problems of social and economic development of Togo, he needs the contribution of all his sons both at home and abroad;
- Considering the constant concern of all of the diaspora in favor of the creation of such an association;
We, men and women of the Togolese diaspora in North America, gathered in Omaha on November 7 and 8, 2007, decide to organize ourselves within an association whose statutes governing it have the following content:
Chap. I) NAME - HEAD OFFICE
- Article 1) It is created between the signatories of these statutes and those who adhere to it, an apolitical and non-profit association, called “AMERICAN TOGOLESE COMMUNITY” (AMETOCO)
- Article 2) The head office of AMETOCO is based at OMAHA in the State of Nebraska in the United States of America and can be transferred at any time by decision of its General Assembly (GA)
- Article 3) The duration of the Association is unlimited.
Chap. II) GOAL - OBJECTIVES - MEANS OF ACTION
- Article 4) AMETOCO aims to work for the promotion, social, economic, and cultural development of Togo, through the collective effort of the diaspora living in the United States.
- Article 5) Maintain and strengthen solidarity and brotherhood among Togolese residing in the United States of North America;
- To work for the defense of the interests of the Togolese, to watch over these interests with the American authorities;
- Develop and maintain mutual aid between its members within the limits of its possibilities;
- Contribution to the improvement of the living conditions of the Togolese populations according to their means both in Togo and in North America.
- Organize colloquiums, conferences, cultural events, and ensure better understanding between the Togolese and American communities.
- Play a liaison role between Togo and North America. Play a development role and carry out effective and precise actions both in Togo and elsewhere where the need will arise;
- Find means of carrying out development projects in Togo;
- Serve as channels for twinning towns and schools between Togo and the United States.
- Help newcomers to the United States integrate and adapt smoothly into American society.
- Organize socio-cultural activities;
- Mobilize funds
- Enter into partnership with other associations pursuing similar objectives
- Collaborate with the public authorities of the United States, Togo, associations, and institutions both national and international.
Chap. III) MEMBER - METHOD OF MEMBERSHIP - QUALITY OF MEMBER
- Article 6) Can be a member of AMETOCO, any person living in North America or elsewhere, who approves and wants to respect the clauses of the statutes of the association.
- Active members
- Supporting members
- Honorary members Committee of Elders.
- Actively participate in the activities of the association and without expecting any return;
- Contribute to the achievement of these objectives;
- Participate in various meetings;
- Regularly pay your contributions
- Comply with the provisions of these statutes and AMETOCO's internal regulations
- Article 7) To clearly identify the problems of AMETOCO and facilitate its organization, the members are divided into the Local Section of the cities or state of their residence. The activities of the Local Sections are governed by the provisions provided for in the internal regulations for this purpose.
- Article 8) Any natural person having reached the majority, enjoying all their civic rights and good character, without distinction of sex, race, religion, political conviction, can join AMETOCO, The application for membership is governed by the Rules of Procedure.
- Article 9) Membership is lost by:
- Article 10) To resign, the person concerned notifies the President of the Executive Board by a reasoned letter addressed to the said President or, failing that, to the vice-president or to the secretary of the association.
- Article 11) The Executive Board may propose the exclusion of any defaulting member whose actions are deemed detrimental to the interests of AMETOCO.
- Article 12) Any excluded member may appeal to the General Assembly, which decides as the last resort.
- Article 13) The excluded or resigning member cannot claim reimbursement of his membership fee or contributions.
Chap. IV) STRUCTURE AND OPERATION
- Article 14) AMETOCO is made up of the following bodies.
- General Assembly (GA)
- The Executive Office (BE)
- Local Sections (SL)
- The Committee of Wise Persons (CDL)
- Board of Directors (CA)
- Article 15) The General Assembly is the supreme body of the association;
It is sovereign, It meets in plenary assembly each year, in convention. It meets in extraordinary session upon convocation by the Secretary General whenever the need arises, either at the request of at least one third (1/3) of the members of AMETOCO, or at the request of 2/3 of the Bureau. Executive.
The GA is responsible for:
Define the general policy and direction of the local sessions. Elect the members of the Executive Board (BE) Comment on the BE's activity and financial reports. Exclude any member for serious misconduct. Vote on the budget and approve the BE's program of activities. Set the contributions Modify the statutes and the internal regulations. Decide on affiliation (Partnership) with other organizations. Dissolve the association Deliberate on the items on its agenda Settle major internal disputes.
- Article 16) Decisions of the General Assembly are taken by a simple majority of its members present and voting. The method of voting is either by secret ballot, by show of hands, or by acclamation.
To validly deliberate, there must be a quorum of half plus one (50% + 1) of the members present. Otherwise, the result of the vote will be recorded in a report, signed by the President of the EB. This result will only become enforceable after a representative vote of the BE.
The convocation of the General Assembly must be sent by the secretary to all members at least two (2) months before the date of the GA. It includes an agenda, except in exceptional circumstances,
- Article 17) The executive board is the administrative and management body of AMETOCO. It implements the decisions of the A. G. The members of the EB are elected from among the active members of AMETOCO by uninominal ballot, for a term of three (3) years and renewable according to the provisions provided for in the Internal Regulations (RI) for this purpose.
The Executive Board is made up of:
- A president
- A Vice President spokesperson for BE A Secretary General (SG)
- UN Deputy Secretary General (SGA). Responsible for the organization
- A General Treasurer (TG). Responsible for collecting contributions
- A Financial Secretary (SF)
- A Social and Public Affairs Commissioner
- Article 18) The Committee of Elders, made up of three members, also called Advisors, is the body which provides advice to the BE when necessary.
- Article 19) The President. He is the first person in charge of the association. He coordinates the activities of the BE. He represents the association in the acts of civil life and is invested with all the powers inherent in this mission. He discusses and directs the meetings of the AG. and the B.E. It oversees the decisions taken in the General Assembly and those also of the Executive Board. He is the expenditure authorizing officer and co-signer with the General Treasurer of the financial effects of AMETOCO. He signs the GA reports and presents an annual moral report to the GA. In the event of an equality of votes during the deliberations, his own is preponderant. He is replaced by the Vice-President in case of impediment or absence.
- Article 20) The Vice-President collaborates with the President and assumes the interim of the President in the absence of the latter. He is the spokesperson for BE,
- Article 21) The Secretary General is the custodian and depositary of the archives of the association. He represents the report of activities and ensures the correspondence of the association. He prepares the convocations for GA meetings in consultation with the President. He writes the minutes which he presents to the GA. It ensures the updating of the registers. At the end of the mandate or at the convention, he presents an activity report.
- Article 22) The Deputy Secretary General substitutes for the Secretary General in these functions. He is responsible for updating the list of members. It also ensures the updating of the website. He also deals with membership issues and correspondence with locals.
- Article 23) The General Treasurer is responsible for collecting the funds of the association. He runs the association’s fundraising operations. He keeps the association's accounting documents and disburses on the order of the President. At the end of the mandate or at the annual convention, he presents a financial report.
- Article 24) The Financial Secretary controls the accounting books of the association. He ensures the financial regularity of the members. Together with the treasurer, they write a financial report which is presented at the end of the mandate or at the annual convention.
- Article 25) The auditor, social and public affairs is responsible for everything relating to the social life of the association. It also ensures permanent communication between AMETOCO and the partners who collaborate with AMETOCO in these activities.
- Article 26) The Board of Directors is made up of the founding members of the association. Its role is to ensure the judicious application of AMETOCO's mission. He gives practical advice on all areas of AMETOCO's life. He can come up with ideas for innovation, etc. He reminds the BE if the latter deviates from the goals, objectives and mission of AMETOCO.
Chap. V) FINANCIAL PROVISION
- Article 27) AMETOCO's resources come from:
- Membership fee
- Income generated by activities undertaken by AMETOCO, alone or with its partners
- Donations, Bequests, Grants, etc.
- Article 28) The resources of the association will be used for the achievement of these objectives.
- Article 29) The signatures of the President and the General Treasurer will be recorded in the AMETOCO account. These two signatures are required for all banking transactions.
Chap. VI) GENERAL PROVISIONS
- Article 30) Only the GA is empowered to modify these statutes. A majority of 2/3 of its members is required to make the amendments. The modification will be made at the request of at least 1/3 of its members, or 2/3 of the EB members. Members requesting the change must be in good standing with the association.
- Article 31) In the event of the dissolution of the association, the net liquidation assets will be transferred to one or more humanitarian associations pursuing similar goals.
- Article 32) Any provision not provided for by these statutes is governed by the Internal Regulations which define the modalities and practical details.